EC elections - how do proxies work? | Executive Committees | Flat Chat Forum: Your Questions Answered


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EC elections - how do proxies work?
29/05/2012 - 1:31 pm
Member Since: 06/01/2014
Forum Posts: 3292
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Another thing to remember is that you can't truly vote for the EC by proxy becasue you don't know who will be standing until the AGM is underway and nominations are called for.  The EC can invite people to nominate in addvance and even suggest that they send out information with the AGM agenda stating what their views are on the running of the EC for the next year.  But that is all optional and very few ECs do that.

thebuildingmanager is right - choose the person you give your proxy to very carefully.  And beware - if you take the lazy option and give your chairman a 'blind' proxy, even on the basis that they have done an OK job in the past, you can bet you will not be the only one and you and your fellow owners could be handing one individual an awful lot of power that they may not be particularly well equipped to deal with.

This is a pattern I've seen many times.  A chairperson who hasn't done too badly suddenly has enough proxy votes to decide what will and what won't happen, select their own EC, drive the agenda and, with their handpicked EC loyally in tow, control the flow of information through the EC minutes. AGMs become perfunctory meetings where all the decisions have effectively been made in advance so debate is an irritation and distraction from the main game - getting elected for another year.

It may bring a level of stability but it's not healthy - either for the strata plan or the individuals involved.  So choose your proxy carrier wisely and hope they do the right thing when tough decisions have to be made.

On the question of voting for or against members, the usual procedure is that you have one vote per candidate, per vacancy on the EC.  So if you have seven seats, for instance, you have seven votes but you can only give one per candidate.  There is no "vote against" but if you really don't want a candidate in there, make sure as many people as possible are voting for other candidates to fill the vacant seats.

29/05/2012 - 4:47 pm
Member Since: 16/11/2011
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Do you have any suggestions on how to reduce the size of an EC at an AGM? We have ours coming up in a few months. I'm keen to suggest reducing ours from 9 down to say 5 or 7, primarily because the current EC, of which I am part, does not receive much, if any input from most other members. We also have 1 member who has a conspiracy theory about every decision made. He attends meetings, participates in discussions (after driving most agenda items) and then spends each day between our quarterly meetings stating that he was not involved in voting to engage tradespeople etc despite the record of ECM minutes to the contrary.
This results in those of us who are engaged and active EC members spending way too much time reconciling all email documentation, meeting minutes and so forth in order to present the logical, sane and correct actions of the EC.
I have floated the idea of reducing our next EC to try and ensure this member is not re-elected, however other EC members are not keep, feeling that this is too blatant an attempt to block the rogue member.
I guess the only other option is to admit defeat, and retreat to the bliss of non-EC land, however the thought of this member continuing to have input into how my levies are expended is almost too much to bear. I know there are lots of posts on dealing with difficult EC members, however this one is something else. Vendettas against tradespeople trying to do the work we request has led to this owner following our gardener around, photographing him and making notes about everything he does, at every visit. The police were called by this owner because the gardener had his very old immobile dog with him! This is really just the tip of the iceberg, however despite all other EC members being happy with the work, email rants to us and the SM continue to escalate. Seems a shame to be spending almost the equivalent of full-time work on trying to prevent 1 person making the whole EC look incompetent - which we're not!

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