Minutes of AGM not correct | Strata Committees | Flat Chat Forum: Your Questions Answered


You must be registered and logged in to reply to posts or post new topics. Click on "How to Use This Forum" for simple instructions on how to get on board. NB: Please do not use your real name or email address as your screen name - if you do it will be changed to something less insecure.


Please consider registering


— Forum Scope —

— Match —

— Forum Options —

Minimum search word length is 3 characters - maximum search word length is 84 characters

Register Lost password?
sp_Feed sp_PrintTopic sp_TopicIcon
Minutes of AGM not correct
Forum Posts: 14
Member Since:
sp_UserOfflineSmall Offline
19/06/2017 - 6:13 pm
sp_Permalink sp_Print

At a recent AGM a motion to add a new By-Law was put to the 8 owners present and was unanimously carried.  I voted in favour although had reservations about the legalese manner of the wording which made it hard to understand.  The minutes of the meeting (written by the Strata Manager) now show the names of those owners at the meeting who voted in favour.  However, the list of names does not include mine, although it does show my wife’s name (but with the wrong first name initial).  Question:  is this just a technicality?  or does this raise the question of whether the By-Law has indeed been carried unanimously?  Finally can you suggest a legal mind that would look at the wording of the By-Law to advise whether owners may have unwittingly done themselves a disadvantage.  Thank you

Sir Humphrey

Full Members

Forum Posts: 980
Member Since:
sp_UserOfflineSmall Offline
19/06/2017 - 6:30 pm
sp_Permalink sp_Print

Since having your wife’s name with an error instead of your name would not have changed the outcome of the vote, you can correct the record at the next general meeting when the minutes of this meeting are accepted. You propose an amendment to the motion to accept the minutes to say that they are accepted with the correction to record your name rather than your wife’s. 

As for the wording of the by-law, changing that would be an amendment that you could put to a meeting any time in the future. There are a variety of strata lawyers who would look at the present by-law and could convert it to plainer english. They should be able to give you a quick opinion about whether it should be reworded and quote for their fee to redraft it. 

Is it just legalese that is a bit obscure or are do you suspect the by-law might actually have an effect different from what you thought it meant. If the latter, you could include questions about the meaning and effect of the by-law. The lawyer should also be able to answer a question along the lines of “So, if I were to do X, would that be a breach of the by-law or would it be permitted.” You could ask such questions both for things you think the by-law should address and things you think it might inadvertently and unintentionally cover. 

Forum Timezone: Australia/Sydney

Most Users Ever Online: 518

Currently Online:
23 Guest(s)

Currently Browsing this Page:
1 Guest(s)

Top Posters:

kiwipaul: 599

struggler: 458

Austman: 318

Millie: 208

Billen Ben: 205

Cosmo: 176

Kangaroo: 166

considerate band fair: 163

FlatChatFan: 140

daphne diaphanous: 136

Newest Members:



Julie Waters








Forum Stats:

Groups: 4

Forums: 46

Topics: 4580

Posts: 21754


Member Stats:

Guest Posters: 241

Members: 5231

Moderators: 4

Admins: 1

Administrators: JimmyT

Moderators: Whale, Sir Humphrey, scotlandx, Lady Penelope