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    A fellow owner resident and I want to inspect the strata records at the strata manager’s office for our Sydney block of 40, ahead of the AGM in two months.

    All strata committee functions are signed over to the strata manager. No strata committee meetings have been held in 10 months since the last AGM.

    Obviously things have been done over that 10 months and we want to see how decisions were arrived at for matters which, we judge, should have required decisions at a strata committee meeting. Or at least been covered in an agenda for a strata committee meeting and minutes.

    Are we entitled to see correspondence files? Emails between the strata committee and the strata manager, for example?


    Lady Penelope
    Lady Penelope

    From the Owners Corporation Network website is this extract:

    All the correspondence between the executive committee, the strata manager and any service provider or lawyers should be available for viewing. If something is missing the Act allows you to request that it be produced within 10 days. You are entitled to write notes or copy anything and take this copy away.

    You should be able to take a photo of any docs with your smart phone.

    Note SSMA 2015 [s180 (1)(d)].
    Certain records to be retained for prescribed period

    (1) An owners corporation must cause the following to be retained for 7 years:

    (a) any records, notices and orders required to be kept under this Division or Part 10 of the <i class=”ref”>Strata Schemes Development Act 2015 </i>,

    (b) minutes of meetings required to be kept under Schedule 1 or Schedule 2,

    (c) its financial statements and accounting records,

    (d) copies of correspondence received and sent by the owners corporation,

    (e) notices of meetings of the owners corporation and its strata committee,

    (f) proxies delivered to the owners corporation,

    (g) voting papers relating to motions for resolutions by the owners corporation and to the election of officers or the establishment of a strata renewal committee (under Part 10 of the <i class=”ref”>Strata Schemes Development Act 2015 </i>),

    (h) a copy of any signed strata managing agent agreement or building manager agreement entered into by the owners corporation,

    (i) records given to the owners corporation by the strata managing agent relating to the exercise of functions by the agent,

    (j) any other documents prescribed by the regulations for the purposes of this section.

    <small>Maximum penalty: 5 penalty units.</small>

    (2) The regulations may prescribe a different period for which any or all of the things referred to in subsection (1) are required to be retained.

    • This reply was modified 3 months ago by Jimmy-T.
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